Bookkeeping + BAS for intentional business owners

😀candid financial clarity

😀clean, compliant BAS

😀straightforward, mess-free bookkeeping

😀plain-English "where are we at?" reporting

😀answers to all your "dumb" bookkeeping questions

(which aren't actually dumb btw 😊)

 
Become a client

 


Hey 👋👋

I'm Vicki. I'm a Registered BAS Agent and the person behind Speaking Numbers. I believe your financials should speak your language, not the ATO's- which means no jargon and no making things more complicated than they need to be.

Nice to meet you 🤝

Let's skip the cliche homepage and get straight to the point.

You're here because you have a few questions. You probably want to know:

  • Who is Vicki Cooper?
  • Who does she work with?
  • What does she actually do?
  • What's all that cost?
  • How do I get started?

The short version: I am a Registered BAS Agent. I provide the bookkeeping and compliance support you need to stop guessing, stop scrambling, and get your sanity back. If you want to see if we're a good match, you can get started with a quick chat.

But, let's really dig into those questions for you -

 

About Vicki

I'm Vicki. I'm a BAS Agent and the person behind Speaking Numbers.

As a mum, I know that your business exists to support your life - not the other way around. My job is to ensure you aren't spending your Sunday nights fighting with Xero or wondering if you've missed a deadline.

The Speaking Numbers approach is simple: I keep your books clean and the ATO happy, so the numbers are one less thing on your to-do list. I get the details right, but I keep the conversation human. My goal is to make the whole process feel straightforward and stress-free.

Behind on your BAS? I'll fix it.

Just want someone to take it all over? I've got you.

Numbers look like a foreign language? I'll translate them.

📑Registered BAS Agent: I'm a Registered BAS Agent, which means I'm legally qualified to advise you on GST, PAYGW, Super Guarantee, and other compliance matters set by the ATO. Think of me as the bridge between your bank feed and your end-of-year tax return. I make sure the data is right so your Accountant doesn't have to spend hours (and your money) fixing it later.

🧐Tax Accountant: I'm not a Tax Accountant, though. I can help with your bookkeeping, cash flow, BAS lodgments, payroll, and making sure your Xero data is 100% accurate. But, I won't be involved in "Tax Accountant" tasks like your year-end income tax returns, tax planning, or business structuring. I'm the one who makes your Accountant's life easier by giving them clean data to work with.

 

Who I Work With

I've designed Speaking Numbers for service-based experts - tradies, consultants, and creatives - who are great at what they do, but are tired of feeling like their financials are a 🕳️. My services are built for three specific types of business owners:

• The Safety Net Owner: You're comfortable handling your own day-to-day data entry, but you want a professional to perform a line-by-line verification and lodge with the ATO. You want the peace of mind that comes with knowing an expert has your back, catching the small errors before they become big ATO problems. Best suited for: The Essentials

•The I'm Done with DIY Owner: You want your Sundays back. You're ready to hand over the receipts, the payroll, and the reconciliations so you can focus on your clients (and your life). Best suited for: The Core

• The Confidence-Seeker: You're done with close enough. You want to stop guessing if you can afford that new hire or that piece of equipment. You want a partner who tracks your Cash Runway to show you exactly how much breathing room you have. You want the data-backed confidence to hit the "Decision Pause" on a big commitment until you know exactly how it impacts your future cash flow. Best suited for: The Partner

I work best with business owners who are:

Tired of the guesswork: You might already have a bookkeeper, but you're still making decisions in the dark. You're ready for a clear, clean picture of your numbers so you can stop feeling "stuck in the mud" and start moving forward with confidence.

Lifestyle-focused: You aren't trying to take over the world; you're trying to build a business that supports your life. You want to grow intentionally so you can actually attend the school assembly or take a weekend off without a laptop in your bag.

Xero loyalists: You are either already on Xero or you're ready to make the switch. I work exclusively with Xero because I'd rather be an expert in one than "okay" at three. (If you aren't on Xero yet, we can talk about migrating you over).

Straight-shooters: You want to do things properly. You don't want "wink-wink" tax dodges or messy bank accounts. You value honesty, clean books, and keeping the ATO happy.

What they're looking for

If you're here, you're likely looking for a deeper, less-transactional relationship with your current BAS Agent or Accountant. You want:

An ATO Translator: The ATO doesn't speak "Human". I translate their rules, letters, and requirements into plain English so you know exactly what's required of you- and why you don't need to lose sleep over it.

Solid ground: No more making blind decisions. You want to know that your data is accurate and up-to-date so you can stop guessing and start leading your business with certainty.

A better partnership: You want a bookkeeper who answers the phone and explains things clearly. No more chasing for updates or receiving your BAS figures at the very last minute, leaving you scrambling to find the cash. You want to be kept in the loop, not left in the dark.

A weight off your shoulders: Bookkeeping and compliance are ✨a lot ✨. You want to outsource the stress and know that your numbers are being handled with precision so you can get back to doing what you actually enjoy.

 

What's Included

💻Bookkeeping: Bookkeeping is an energy vampire. Let me do it. I'll tame the bank feed, categorise your transactions, reconcile the accounts, and track down those annoying "Unreconciled" items. You just focus on your work; I've got the rest.

🧐BAS: Xero makes it look easy, but a BAS is only as good as the data behind it. I don't just click submit; I perform a full reconciliation of your GST, payroll, and financial reports to ensure everything matches perfectly. I find the discrepancies that software misses and fix the errors before they reach the ATO, giving you total peace of mind that your lodgment is 100% accurate.

💰Payroll & Super: Paying your team (and yourself) shouldn't be a headache. I'll manage your pay runs, send out payslips, and ensure your Super Guarantee obligations are met. It's all handled, compliant, and on time.

📨The "ATO Translator": The ATO loves a good letter. When you get one, don't panic. Forward it to me. I'll translate the jargon, tell you if it's actually a problem, and help you respond. No more losing sleep over a piece of mail.

💸Flat-fee Pricing: No hourly rates. No "billable" minutes". No surprise invoices for asking a quick question. We'll agree on a flat monthly fee so you can budget with certainty.

😇Judgment-free Support: Let's be honest - showing someone your financials can make you feel vulnerable. You might feel behind, overwhelmed, or like you should have sorted this out months ago. I'm not here to wag a finger. My job is to help you move forward. If your books are currently a mess, we'll start with a quoted Catch Up & Clean Up to get you current. No shame, no judgment - just a professional who has seen it all before and is here to give you a clean slate.

🤐Confidentiality: Your financials are your business. Everything we discuss stays between us. I take your privacy as seriously as you do.

🤝Accountant-Ready Books: When tax time rolls around, your Tax Accountant will have everything they need. I provide a clean, reconciled set of books so the hand-off is seamless.

• No more "What is this?" emails: Because I've performed a line-by-line review and cleared your suspense account, your accountant won't be chasing you for explanations on old transactions

• No more missing receipts (Core & Partner Tiers): I've already chased, processed, and attached your receipts to the transactions in Xero.

🔒Secure Portal & Tech: Your data is sensitive, and I treat it that way. I use secure portals for document sharing and I'll never ask for your bank login details.

☕Human Conversation: You can ask me a question without feeling silly. I'll explain things in plain English (no accounting-speak) and I'll actually get back to you in a timely manner.

 

How we can work together (and how much that costs)

 

The Partner

Best for: The business owner who wants to stop guessing about cash flow.

You don't just want the books done; you want to understand the "why" behind the numbers and have a plan for the future.

➕ Everything in 'The Core' plus:

✅The Traffic Light Runway Report: Know exactly how much breathing room your business has. I calculate your monthly safety margin so you know exactly how many months of cash you have on hand at any given time. No more guessing if you can afford to take a holiday or pay a bonus.

✅The Monthly Video Walkthrough: No more boring meetings that could have been an email. Every month, I'll send you a screen-recorded deep dive into your numbers. I'll highlight the red flags, celebrate the wins, and translate the data into plain English. You watch it when it's convenient for you.

✅The Decision Pause: Before you pull the trigger on a big commitment - like hiring a new staff member, buying a vehicle, or upgrading equipment - we hit the pause button. I'll run a "Decision Impact Preview" to show you exactly how that choice impacts your cash flow and runway. You get the data-backed confidence to say yes, no, or not yet.

✅Sounding Board Support: If the monthly video raises questions or you're facing a big decision, we jump on a call to hash it out. I'm here to act as your financial sounding board whenever you need a second opinion from someone who knows your numbers.

✅Priority Access: You're at the top of my list. Whether it's an urgent question or a last-minute decision, Partner clients get priority scheduling and response times.

Investment: Starting at $1100 / month (incl. GST)

The ultimate partnership for owners who want to lead with data, not guesswork.

The Core

Best for: The business owner who is ready to get their Sundays back.

You want the bookkeeping and payroll off your plate so you can focus on your clients (and your life).

➕ Everything in 'The Essentials' plus:

✅Weekly Bookkeeping & Reconciliation: I keep your bank feeds up to date every single week. You handle the invoicing and payments; I handle the data and the details.

✅End-to-End Payroll: I process your pay runs, send out payslips, and manage your Super Guarantee compliance. You never have to worry about missing a deadline or an ATO filing.

✅Digital Receipt Management: I'll help you move your receipts into Xero so the "shoebox" disappears. Your records become audit-proof and your desk stays clean.

✅Quarterly Audit & BAS Lodgment: Even though I handle your weekly coding, I still perform a final, line-by-line audit of the entire quarter and cross-check your GST and PAYG balances against the ATO portal.

✅The Monthly Pulse Report: I don't just email you a P&L Report. You'll get a one-page visual summary that translates your Xero data into plain English, focusing on what actually matters: Money In, Money Out, and What's Left.

✅"Heads Up" Oversight: I don't just process data; I look for trends. If I notice costs creeping up or an unusual expense, I'll flag it immediately. I provide the early warning so you can make the decisions.

Investment: Starting at $550 / month (incl. GST)

Billed monthly to keep your books current and your Sundays free.

The Essentials

Best for: The DIY-er who wants a professional safety net.

You handle the daily; I handle the compliance.

✅Quarterly BAS Verification & Lodgment: I don't just push a button. I go through your data with a fine-tooth comb, fixing coding errors and clearing out the "too hard" basket. I ensure your GST and PAYG are 100% accurate before they hit the ATO.

✅Quarterly Health Check: I ensure Xero matches reality. I verify that your bank and loan balances to the cent and cross-check your file against the ATO portal. You'll know exactly what you owe, with no nasty surprises.

✅Quarterly Pulse Check: A plain-English summary of your performance. I translate the numbers so you can see how the last three months actually went and feel ready for the next three.

Investment: Starting at $170 / month (incl. GST).

Billed monthly for predictable cash flow and an accountant-ready file.

 

Pricing FAQ

No two businesses are the same. A consultant with 10 large transactions a month requires less time than a a tradie with 100 small ones. The starting at price covers a standard volume of work; if your business is high-volume or high-complexity, the price is adjusted to reflect the extra time and responsibility involved.

If you want the full support of 'The Core' but don't have staff, I offer a Solo Core package starting at $440 / month (incl. GST). You get the bookkeeping, receipt management, and the Monthly Pulse Report, but you don't pay for the payroll and Super compliance you don't need.

I calculate your fixed monthly fee based on four main things:

  1. Transaction Volume: How many lines are in your bank and credit card feeds each month?
  2. Number of Accounts: How many bank accounts, credit cards, and loan accounts do I need to reconcile?
  3. Payroll Complexity: How many staff do you have, how often are they paid, and do they fall under a Modern Award? Award payroll is more complex because it often requires tracking specific allowances (like meals and tools) and penalty rates to keep you compliant.
  4. Business Structure: Are you a simple Sole Trader, or a more complex Company or Trust with director drawings and inter-company loans to track?

No. I hate surprise bills as much as you do. Your monthly fee is fixed. If you ask for work that falls outside your package, I will always give you a separate quote and get your go ahead before I start.

No. You own your Xero subscription and pay for it directly. This ensures that you always have total control and ownership over your data, even if we stop working together.

I review my pricing monthly to ensure it's a fair reflection of the work being done.

• If you grow: if your transaction volume or staff count increases, your fee will adjust to match the extra workload. I don't think it's fair for me to do extra work for free.

• If you scale back: if your business activity decreases, your fee can be reduced, provided it stays at the starting at price for your package. This keeps it fair for both of us - you don't pay for work I'm not doing, and I'm not operating below the minimum fee required to keep my business viable.

 

Getting started

Step 1. The Vibe Check (15 Mins)

Everyone jumps right into sales and discovery. But what happened to hello? How are you? My name is?

Before we jump in, let's take some time to chat, get to know each other, and discuss your business.

Step 3. Catch Up & Clean Up (if required)

If your books are a bit of a mess - don't sweat it, it happens. If a cleanup is needed, I'll provide a separate, one-off quote for a Catch Up & Clean Up project. We'll get your past data 100% accurate and ATO-compliant.

Because every 'mess' is different, I quote catch up & cleanup work as a separate project so you only pay for the specific effort your business needs to get back on track.

Step 2. Discovery Phase

If we mesh and you'd like to pursue working together, we'll start the deep dive.

I'll poke around your books to see the reality of your data Then, we'll have a Discovery Call to dive deep into your business and all your questions.

I'll send over a fixed-price proposal that fits the needs of your business.

Step 4. Speaking the Numbers

Finally, we hit our rhythm. I handle your compliance and bookkeeping, and you get your Sundays back. Whether it's a Quarterly Verification or a Monthly Pulse Report, you'll have the regular oversight you need to stay in control. Before you know it, you won't even remember the time your bookkeeping stressed you out.

 

Vibe Chec

https://calendar.app.google/4HDGyGQuWRUwvCZk9

Schedule a call, ask your questions, and, if you like my vibe, I'll explain the next steps and discovery process.

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